Pregnant Workers Fairness Act (PWFA): Interactive Process Letter
Author: Brightmine Editorial Team
When to Use
The Pregnant Workers Fairness Act (PWFA) requires an employer with 15 or more employees to reasonably accommodate qualified employees and applicants with known limitations related to pregnancy, childbirth, or related medical conditions, barring undue hardship.
Accommodation requests generally must be assessed on a case-by-case basis to determine if they are reasonable. As part of this assessment process, the employer should engage in a timely, good-faith and meaningful interactive discussion with the employee about their limitation and accommodation needs.
An employer can use this letter after receiving either an oral or written accommodation request to confirm in writing any discussions about the accommodation request, including the supporting documentation or additional information needed to evaluate the request.
