Pay Statement and Pay Rate Notification Requirements by State and Municipality

Author: Brightmine Editorial Team

Most states require an employer to provide each employee with some kind of statement on payday summarizing the wage amount the employee is receiving for the pay period and how the pay was calculated. However, many states require more information to be included on employees' pay statements or paystubs. Some localities in some states have additional pay statement requirements.

The following chart summarizes requirements in each state, and any applicable localities, regarding pay statements, including the frequency with which an employer must provide them to employees, the information required to be shown on the statements and whether the jurisdiction permits an employer to provide them to employees electronically.

The chart also includes the requirement in many states, and any applicable localities, to provide an additional notice to employees of their pay rates and other pay-related information at the time of hire and/or when the information changes.

There are no federal laws governing pay statements or pay rate notices.

Additional state notice requirements regarding workplace posters and general new hire paperwork can be found in the following resources:

• State Workplace Labor and Employment Law Posters; and
• New Hire Paperwork and Notice Requirements by State

Rows or individual cells marked with "N/A" signify that the jurisdiction's wage payment law does not address the particular issue.