New Hire Paperwork: California

Federal law and guidance on this subject should be reviewed together with this section.

Author: Jennifer K. Achtert, formerly of Fisher Phillips

Summary

• California employers are required to provide notice to employees of their rights under the California Family Rights Act. See California Family Rights Act Notice.
• California requires covered employers to provide notice to employees of the right to request reasonable accommodations based on pregnancy. See Pregnancy Rights Notice.
• California's paid sick leave law contains new hire provisions. See California Paid Sick Leave Law Notice.
• California employers are required to provide notice to new hires of their policies preventing harassment, discrimination and retaliation. See Harassment, Discrimination and Retaliation Prevention Policy.
• California requires covered employers to provide notice to warehouse employees of any production quotas to which they are subject. See Warehouse Production Quota Notice.
• California requires covered employers to provide notice to employees of their right to domestic violence leave. See Domestic Violence Leave Notice.
• California employers are required to provide notice to new hires of their lactation accommodation policy. See Lactation Policy Notice.
• The California Consumer Privacy Act requires employers to provide notice to California residents, including new hires, of the categories of personal information collected. See California Consumer Privacy Act Notice.
• California employers must provide new employees with both IRS Form W-4 and state Form DE 4 for California personal income tax (PIT) withholding. See Employee Withholding Forms.
• California law requires that new employees receive or complete a significant amount of paperwork specific to California at the time of hire. See Documents to Provide to New Employees.
• Localities including Los Angeles, San Diego and San Francisco have requirements pertaining to new hire notices. See Local Requirements.