Outside of mass terminations, an employer must provide all separated employees with this form on the employee's last day of work or must mail it to the employee within three days.
This guide provides an overview of federal recordkeeping and retention requirements related to employee benefits. It includes records covered by the Employee Retirement Income Security Act (ERISA), the Consolidated Omnibus Budget Reconciliation Act (COBRA), the Health Insurance Portability and Accountability Act (HIPAA), the Family and Medical Leave Act (FMLA) and the Affordable Care Act (ACA). Recordkeeping for Employee Benefit Purposes addresses federal requirements only and does not include state or local guides.
As mandated by the Equal Employment Opportunity Commission, an employer that offers a wellness program that collects employee health information must provide a Notice for Employer-Sponsored Wellness Programs.