Recordkeeping

New and Updated

• Type:

  Handbook Templates

  Access to Personnel Files Handbook Statement

  Updated guidance to include information on the European Union's General Data Protection Regulation, effective May 25, 2018.

• Type:

  Handbook Templates

  Personal Data Changes Handbook Statement

  This policy template was reviewed with respect to the National Labor Relations Board’s Stericycle ruling and no updates were required.  

• Type:

  Letters and Forms

  WD-10, Report of Construction Contractor's Wage Rates Form

  As recommended by the US Department of Labor, covered employers may file Form WD-10, Report of Construction Contractor's Wage Rates Form.

• Type:

  Handbook Templates

  Access to Personnel Files Handbook Statement: Colorado

  Colorado employers seeking to inform employees about their rights with regard to reviewing and contesting information contained in their personnel files and to demonstrate compliance with the Colorado law regarding access to personnel files should consider including this model policy statement in their handbook.

• Type:

  Handbook Templates

  Access to Personnel Files and Time and Pay Records Handbook Statement: Oregon

  Updated title, statement and guidance to reflect employees' right to inspect time and pay records, effective January 1, 2017.

• Type:

  Employment Law Guide

  Recordkeeping for Employee Benefit Purposes: Federal

  This section helps HR professionals understand their recordkeeping responsibilities under ERISA, COBRA, HIPAA, the FMLA and the PPACA.

• Type:

  FAQs

  May an employer include disciplinary documents in an employee's personnel file?

• Type:

  Legal Timetable

  Colorado Allows Employee Inspection of Personnel Files

• Type:

  How To

  How to Record Illnesses and Injuries for OSHA Records

  Employers that have more than 10 employees are subject to the Occupational Safety and Health Act (OSH Act) and are required to maintain and provide records relating to employee injuries and illnesses. In order to properly record illnesses and injuries for Occupational Safety and Health Administration (OSHA) records, employers should follow the steps in this How To.

• Type:

  Letters and Forms

  WH-514, Vehicle Mechanical Inspection Report for Transportation Subject to Department of Transportation Requirements

  As mandated by the US Department of Labor, farm contractors subject to the Migrant and Seasonal Agricultural Worker Protection Act (MSPA) who transport migrant and seasonal agricultural workers must file the Vehicle Mechanical Inspection Report for Transportation Subject to Department of Transportation Requirements.