Recordkeeping

New and Updated

• Type:

  Handbook Templates

  Access to Personnel Files and Payroll Records Handbook Statement: California

  California employers seeking to notify employees of the process for accessing their own personnel files should consider including this model policy statement in their handbook.

• Type:

  Handbook Templates

  Access to Personnel Files Handbook Statement: Maine

  Maine employers seeking to educate employees, including supervisors, about the right to review employee personnel files should consider including this model policy statement in their handbook.

• Type:

  Handbook Templates

  Access to Personnel Files Handbook Statement

  Updated guidance to include information on the European Union's General Data Protection Regulation, effective May 25, 2018.

• Type:

  Handbook Templates

  Personal Data Changes Handbook Statement

  This policy template was reviewed with respect to the National Labor Relations Board’s Stericycle ruling and no updates were required.  

• Type:

  Handbook Templates

  Social Security Number Privacy Handbook Statement: Michigan

  Michigan employers that obtain one or more social security numbers in the ordinary course of business should include a Social Security Number Privacy policy statement in their handbook, if they have one.

• Type:

  Letters and Forms

  WD-10, Report of Construction Contractor's Wage Rates Form

  As recommended by the US Department of Labor, covered employers may file Form WD-10, Report of Construction Contractor's Wage Rates Form.

• Type:

  Handbook Templates

  Access to Personnel Files Handbook Statement: Colorado

  Colorado employers seeking to inform employees about their rights with regard to reviewing and contesting information contained in their personnel files and to demonstrate compliance with the Colorado law regarding access to personnel files should consider including this model policy statement in their handbook.

• Type:

  Handbook Templates

  Access to Personnel Files and Time and Pay Records Handbook Statement: Oregon

  Updated title, statement and guidance to reflect employees' right to inspect time and pay records, effective January 1, 2017.

• Type:

  Employment Law Guide

  Recordkeeping for Employee Benefit Purposes: Federal

  This guide provides an overview of federal recordkeeping and retention requirements related to employee benefits. It includes records covered by the Employee Retirement Income Security Act (ERISA), the Consolidated Omnibus Budget Reconciliation Act (COBRA), the Health Insurance Portability and Accountability Act (HIPAA), the Family and Medical Leave Act (FMLA) and the Affordable Care Act (ACA). Recordkeeping for Employee Benefit Purposes addresses federal requirements only and does not include state or local guides.

• Type:

  FAQs

  May an employer include disciplinary documents in an employee's personnel file?